Discuss Information Technology Infrastructure Replacement Options, Including the Meter 7-Year Managed Infrastructure Option, the Fortinet Purchase Option, the Dell Server and Storage Equipment Purchase, and Related Tax Note Reimbursement Resolution.

Staff Report & Agenda Item Details

<p style="margin-left:0in;" data-pasted="true">The City has been evaluating options to replace and modernize critical information technology infrastructure that supports municipal operations, cybersecurity, data storage, network reliability, wireless connectivity, backup, continuity of operations, and service delivery across City departments.</p><p style="margin-left:0in;">The City’s current technology environment includes aging network, server, storage, and wireless infrastructure that requires replacement to preserve system reliability, cybersecurity, vendor supportability, and long-term operational continuity. These systems support daily City operations, including public safety, finance, utility billing, permitting, records management, library, parks, administration, communications, and other municipal services.</p><p style="margin-left:0in;">The purpose of this work session is to provide Council with an overall summary of the City’s IT infrastructure needs, review the available replacement options, and prepare Council for related New Business items later in the meeting.</p><p style="margin-left:0in;">Staff’s recommendation is to proceed with the Fortinet network infrastructure purchase through TodoVerde under TIPS Contract #230504, rather than proceed with the Meter managed infrastructure option. Staff also recommends proceeding with the Dell server and storage refresh, which is necessary regardless of which network option Council selects.</p>The major components for Council discussion are:<div style="margin-left:0in;"><ol style="list-style-type: decimal;margin-left: 0in;"><li style="margin-left:0in;">Fortinet Network Infrastructure Purchase — Recommended<br> </li><li style="margin-left:0in;">Dell Server and Storage Refresh — Recommended and Needed Regardless of Network Option<br> </li><li style="margin-left:0in;">Meter Managed Infrastructure Alternative — Not Recommended at This Time<br> </li><li style="margin-left:0in;">Tax Note and Reimbursement Resolution Considerations</li></ol></div><p style="margin-left:0in;"><br></p><p style="margin-left:0in;"><strong>Discussion:</strong></p><p style="margin-left:0in;"><strong>Fortinet Network Infrastructure Purchase</strong><br> The Fortinet option is a traditional purchase model under which the City would purchase the network infrastructure equipment and related implementation services, with the City owning the equipment directly. The quote includes Fortinet firewalls, core switches, access switches, Wi-Fi 7 access points, fiber optics for redundancy, installation, engineering, configuration, re-IP work, wireless setup, and related services.</p><p style="margin-left:0in;">The Fortinet quote totals $208,398.99 and identifies TIPS Contract #230504. The quote includes the following major components:</p><p style="margin-left:0in;">City Firewalls and 5-Year Maintenance<br> City Core Switches and 5-Year Maintenance<br> City Access Switches and 5-Year Maintenance<br> City Wi-Fi 7 Access Points, Switches, a

This motion is scored as EXPANDS_GOVERNMENT (Impact Weight: 3.4/10). Under the Bastiat Liberty Watchdog Index, measures that increase tax rates or fee schedules, issue new debt or Certificates of Obligation, expand regulatory/zoning restrictions on private land use, or authorize unbudgeted spending expansions reduce an official's Freedom Score when voted YES (and reward dissenting NO votes).