Discussion and action on the award of Solicitation 2026-0127 Janitorial Services - Libraries to Ace Government Services, LLC for an initial term of three (3) years for an estimated amount of $1,843,218.00. The award also includes a two (2) year option for an estimated amount of $1,228,812.00. The total contract time is for five (5) years for a total estimated amount of $3,072,030.00. Department

Staff Report & Agenda Item Details

Discussion and action on the award of Solicitation 2026-0127 Janitorial Services - Libraries to Ace Government Services, LLC for an initial term of three (3) years for an estimated amount of $1,843,218.00. The award also includes a two (2) year option for an estimated amount of $1,228,812.00. The total contract time is for five (5) years for a total estimated amount of $3,072,030.00. Department: Library Award to: Ace Government Services, LLC City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $614,406.00 Initial Term Estimated Award: $1,843,218.00 Option Term Estimated Award: $1,228,812.00 Total Estimated Award $3,072,030.00 Account(s) 453-1000-53030-522060 453-1000-53050-522060 453-1000-53060-522060 453-1000-53070-522060 453-1000-53080-522060 453-1000-53090-522060 453-1000-53100-522060 453-1000-53110-522060 453-1000-53120-522060 453-1000-53130-522060 453-1000-53140-522060 453-1000-53160-522060 453-1000-53310-522060 453-1000-53311-522060 Funding Source(s): Maintenance Services Contract - Janitorial District(s): All   This was a Best Value Bid Procurement for a replacement contract. The Purchasing & Strategic Sourcing and Library departments recommend award as indicated to Ace Government Services, LLC the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

This motion is scored as RESTRAINS_GOVERNMENT (Impact Weight: 4.8/10). Under the Bastiat Liberty Watchdog Index, voting YES on measures that cap or reduce ad valorem tax burdens, expand taxpayer exemptions, retire debt early, enforce competitive bidding caps, or remove regulatory/zoning barriers to private property rights earns a positive Pro-Liberty score.