Approval of the fourth amendment to the construction services agreement with Whitmore & Sons, Inc., for the FY2027 Ground Maintenance Mowing Agreement, in an amount not to exceed $258,072.69, and authorizing the City Manager to execute the amendment

Staff Report & Agenda Item Details

<strong><em>Reading and Public Hearing</em></strong><br><br>By Resolution R-22-4773 on October 3, 2022, City Council awarded the bid for the City's Ground Maintenance Mowing Agreement to Whitmore and Sons. The contract provides for an initial term of one year, and upon mutual agreement, renewal of the Agreement for up to five additional one-year terms. This item provides for year four of a potential five-year renewal period.<br> <br>The original scope of work for the Grounds Maintenance Mowing Agreement includes mowing, edging, trimming, litter removal, and some herbicide applications in specific locations, and includes services for Parks and Public Works properties to help with billing and inspection efficiencies. The Parks portion of the agreement consists of 58 properties which include parks, facilities, hard scapes and medians, and right of ways. The Public Works portion consists of 23 properties which include earthen channels, water tower property, and other City-owned property. These properties receive different cycle frequencies from eight to 28 a year, due to priority of maintenance needs and usage type.<br><br>Whitmore and Sons, Inc., has been providing mowing services for the City of Colleyville for the past eight years and has done outstanding work. Staff recommends approval of the Grounds Maintenance Mowing Agreement renewal for year four.

This docket item is classified as NEUTRAL (0.0 Score Impact). Routine administrative reports, monthly accounts payable/disbursement registers, minutes approvals, and procedural motions are logged for public transparency but carry zero weight in calculating an official's Roll-Call Freedom Score.