Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0130 Bibliotheca to Bibliotheca, LLC the sole authorized distributor of self-checks, Tattle-Tape Gates and Book Checks for a term of three (3) years for an estimated budgeted amount of $241,700.53. Supplier will be required to provide an updated s

Staff Report & Agenda Item Details

Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0130 Bibliotheca to Bibliotheca, LLC the sole authorized distributor of self-checks, Tattle-Tape Gates and Book Checks for a term of three (3) years for an estimated budgeted amount of $241,700.53. Supplier will be required to provide an updated sole source letter and affidavit each year. Department: Libraries Award to: Bibliotheca, LLC City & State: Lake Elmo, MN Item(s): All Initial Term: 3 Years Total Contract Time: 3 Years Year 1: $37,543.22 Year 2: $101,273.88 Year 3: $102,883.43 Initial Term Estimated Award: $241,700.53 Total Estimated Award $241,700.53 Account(s) 239-1000-15240-522290-P1506 Funding Source(s): General Fund District(s): All    Purchasing & Strategic Sourcing and Libraries Departments recommend a non-competitive award under Local Government General Exemption: Section 252.022 (7) a procurement of items that are available from only one source, including:(A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

This motion is scored as EXPANDS_GOVERNMENT (Impact Weight: 2.5/10). Under the Bastiat Liberty Watchdog Index, measures that increase tax rates or fee schedules, issue new debt or Certificates of Obligation, expand regulatory/zoning restrictions on private land use, or authorize unbudgeted spending expansions reduce an official's Freedom Score when voted YES (and reward dissenting NO votes).