Docket Item 2

Staff Report & Agenda Item Details

2. Discuss Ethics Policy. Mr. Wilson presented to and reviewed with the Board the Ethics Policy, a copy of which is attached hereto as Exhibit B. Mr. Wilson asked Directors Higgins and Smith-Boards if they had any comments or proposed revisions for the Ethics Policy. Directors Higgins and Smith-Boards stated they had no comments. Mr. Wilson recognized Director Jacobs, who discussed Section 1.04, Conflicts of Interest. She stated that a conflicts of interest form needs to be completed when conducting business with a contractor or employee. Mr. Wilson stated that the conflicts of interest form, along with violation language is included in Section 1.04 (D). Mr. Wilson recognized Director Randall, who discussed the acceptance of gifts. Mr. Wilson reviewed Section 1.09, Lobbying. Director Randall discussed Section 2.01, Travel Expenditures. Discussion ensued regarding what is considered reasonable expenses. Director Smith-Boards discussed the night travel in Section 2.03, Conferences, Seminars, and Educational Gatherings. Mr. Wilson stated that the section can be revised to remove the language regarding the “night prior” and add “may stay an additional day.” Upon motion by Director Jacobs, seconded by Director Smith-Boards, after full discussion and the question being put to the Board, the Board voted by majority, with Director Randall opposing and Director Maxwell abstaining, to revise Section 2.03 as discussed. 202755711.1 Director Jacobs discussed the reimbursement of transportation expenses under Section 2.03 (B) and stated that she doesn’t think it makes sense for Directors to use their own card and have to wait months for reimbursement. Discussion ensued. Director Jacobs proposed that the reimbursement for transportation expenses for conferences, seminars and educational gatherings happen at the next regular meeting af

This docket item is classified as NEUTRAL (0.0 Score Impact). Routine administrative reports, monthly accounts payable/disbursement registers, minutes approvals, and procedural motions are logged for public transparency but carry zero weight in calculating an official's Roll-Call Freedom Score.