Resolution - A Resolution Approving the Purchase of Dell Servers, Storage Equipment, Software, Licensing, Migration Services, and Related Information Technology Equipment and Implementation Services in an Amount Not to Exceed $500,000; Authorizing Payment from the General Fund; Authorizing Any Necessary Budget Adjustment; Authorizing the City Manager or Designee to Execute Purchase Orders, Agreeme

Staff Report & Agenda Item Details

<p style="margin-left:0in;" data-pasted="true">The City has identified the need to replace and upgrade critical server and storage infrastructure that supports City operations, cybersecurity, data storage, backup, continuity of operations, and reliable municipal service delivery.</p><p style="margin-left:0in;">The attached Project Investment Proposal includes the purchase and implementation of Dell server and storage equipment, related software, licensing, and professional services. The proposed project includes Dell storage array and server standup, server migration from VMware to Hyper-V, Dell server and storage hardware, engineering support, Level 1 technician support, project management, software/materials, and related implementation services.</p><p style="margin-left:0in;">The proposal identifies a total project investment of $388,451.74, consisting of the following major sections:</p><p style="margin-left:0in;">Dell Storage Array and Server Standup: $23,050.62<br> Server Migration from VMware to Hyper-V: $30,220.40<br> Server and Storage Hardware: $335,180.72<br> Total Project Investment: $388,451.74</p><p style="margin-left:0in;">The equipment is expected to have an estimated useful life of approximately ten years. Staff anticipates financing the equipment through future tax notes with an approximate seven-year payoff schedule, subject to separate Council action, review by the City’s financial advisor, bond counsel, and City Attorney, and compliance with applicable law.</p><p style="margin-left:0in;">Because the equipment is needed for continued City operations, staff recommends proceeding with the purchase using available General Fund resources and later reimbursing the General Fund from tax note proceeds, if Council authorizes the issuance of tax notes. A separate reimbursement resolution is being presented to preserve the City’s ability to reimburse the General Fund from future tax note proceeds.</p>The purpose of this agenda item is to authorize the actual procurement and purchase of the Dell servers, Dell storage array, software, licensing, migration services, and related implementation services. This action is separate from the reimbursement resolution and is intended to provide clear Council authorization for the purchase, funding source, budget amendment, and execution of related procurement documents.

This motion is scored as RESTRAINS_GOVERNMENT (Impact Weight: 2.6/10). Under the Bastiat Liberty Watchdog Index, voting YES on measures that cap or reduce ad valorem tax burdens, expand taxpayer exemptions, retire debt early, enforce competitive bidding caps, or remove regulatory/zoning barriers to private property rights earns a positive Pro-Liberty score.