Approval of multiple-vendor contracts for Traffic Signal Maintenance and Emergency On-Call Services in a combined not-to-exceed annual amount of $250,000.00, and authorizing the City Manager to execute the contracts

Staff Report & Agenda Item Details

<p style="margin-left:0in;" data-pasted="true"><strong><em>Reading and Public Hearing</em></strong></p><p style="margin-left:0in;" data-pasted="true">The traffic signal network requires routine maintenance, modern upgrades, and on-call emergency repair. Including the SH26 corridor, the City maintains twelve (12) signaled intersections.</p><p style="margin-left:0in;">To secure a pool of qualified, vetted vendors, staff prepared and posted a Request for Proposals (RFP). Awarding contracts to multiple vendors provides the City additional flexibility in emergency situations. If one vendor is busy or lacks a specific part, a secondary vendor can be contacted.</p><p style="margin-left:0in;">Staff is requesting Council award Bid No. ENG-2026-006, Annual Contract for Traffic Signal Maintenance and Emergency On-Call Services, to the following vendors at the per-unit price: Primary Contract to Lumin8 Transportation Technologies, LLC, Secondary Contracts to American Traffic Construction, LLC, and Texas Traffic, LLC in a combined amount not to exceed $250,000.00.</p><p style="margin-left:0in;">The initial term of the contracts are for a period beginning upon execution and ending on September 30, 2027. As a part of the terms, the City and the Contractor(s) can agree to extend the contract for up to four (4) additional one-year periods after the initial term.</p><p style="margin-left:0in;">Public notification of the invitation for proposals was advertised in the <em>Fort Worth Star-Telegram</em> on June 7 and 14, 2026. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 31 plan holders, of which 5 were general contractors, 3 engineers, 2 manufacturers, 5 sub-contractors, 6 suppliers, 4 plan rooms, 2 owners, and 4 others.</p><p style="margin-left:0in;">The City received four sealed proposals, which were opened and publicly read aloud on June 24, 2026. Staff reviewed the submittals based on price, reputation and quality of the bidder’s capabilities, extent to which the bidder’s services meet the City’s needs, and total long-term costs to the City. </p>

This docket item is classified as NEUTRAL (0.0 Score Impact). Routine administrative reports, monthly accounts payable/disbursement registers, minutes approvals, and procedural motions are logged for public transparency but carry zero weight in calculating an official's Roll-Call Freedom Score.