Consideration and Possible Action to Approve the Rankings of the Proposals for the 2026 HVAC Upgrades at Florence High School, Florence Middle School, and the Former Florence Elementary School and Authorize the Superintendent to Negotiate and Execute the Contract with the Highest Ranked Proposer, Provided There Are No Material Cost Changes to the Contract Included in the Procurement Package. If a

Staff Report & Agenda Item Details

IX.C. Consideration and Possible Action to Approve the Rankings of the Proposals for the 2026 HVAC Upgrades at Florence High School, Florence Middle School, and the Former Florence Elementary School and Authorize the Superintendent to Negotiate and Execute the Contract with the Highest Ranked Proposer, Provided There Are No Material Cost Changes to the Contract Included in the Procurement Package. If a Contract is Unable to be Reached with the Highest Ranked Proposer, the Board of Trustees Authorizes the Superintendent to End Contract Negotiations Formally and in Writing and then Begin Negotiations with the Next Ranked Proposer Until a Satisfactory Contract is Reached. Presenter: Rick Kirkpatrick Description: At the January Board of Trustees meeting, the Board authorized the District to issue a Competitive Sealed Proposal for the FISD 2026 HVAC Replacement Project. On Thursday, February 12, three (3) proposals were received for the project. A committee scored the proposals based on the published criteria and the rankings are presented tonight. While the formal agenda title is very long, essentially I am asking the Board to allow me to negotiate a contract with the highest ranked proposer and execute the contract if a satisfactory one can be achieved. If I am unable to negotiate a contract with the highest ranked proposer, I will move down the order of rankings until I am able to negotiate a satisfactory contract. All this action does tonight is approve the rankings so that we may begin to negotiate and finally execute a contract. I am recommending that we do not accept alternates 2, 3, and 4. The base cost is above what was expected and by not doing these three alternates, we get closer to the expected cost. Alternate #2 was to replace units on the old elementary campus near the old front office. Alternate #3 was to replace the electrical panels that serve our office and the gym. Alternate #4 was to replace the fabric duct in the gym at FHS. I do recommend that we accept Alternate #1 as it replaces the HVAC units in the gym at the old elementary school that we are using to store surplus materials. These materials will last longer if the space is conditioned. It will also help us identify where the moisture is coming from that has caused the gym floor to buckle. Attachments: ( 1 ) Scoring Summary and Rankings 2/12/2026 at 4:05 PM

This motion is scored as RESTRAINS_GOVERNMENT (Impact Weight: 4.7/10). Under the Bastiat Liberty Watchdog Index, voting YES on measures that cap or reduce ad valorem tax burdens, expand taxpayer exemptions, retire debt early, enforce competitive bidding caps, or remove regulatory/zoning barriers to private property rights earns a positive Pro-Liberty score.