Discussion and possible action to enter into a service agreement with CivicPlus to acquire DocAccess in an amount not to exceed $55,683.79 for the initial year, $53,957.40 for the second year, with a 5% yearly increase in subsequent years. (GSA contract GS-35F-0124U); pursuant to the Texas Local Government Code §271.101, & §271.102, Sub-Chapter F. Cooperative Purchasing Program; with the first ann

Staff Report & Agenda Item Details

Discussion and possible action to enter into a service agreement with CivicPlus to acquire DocAccess in an amount not to exceed $55,683.79 for the initial year, $53,957.40 for the second year, with a 5% yearly increase in subsequent years. (GSA contract GS-35F-0124U); pursuant to the Texas Local Government Code §271.101, & §271.102, Sub-Chapter F. Cooperative Purchasing Program; with the first annual payment due October 1, 2026, after Commissioners Court approval, subject to annual budgetary approval, and execution of the contract by the County Judge, and any other matters incident thereto. [Account #10011280-001-432001 (Professional Services)] Issue: Title II of the Americans with Disabilities Act (ADA) requires that all digital content provided by public entities including documents linked online be accessible to individuals with disabilities. At present, we do not have a tool that can automatically convert PDF documents published on our website in accordance with Title II of the Americans with Disabilities Act (ADA) and WCAG 2.1 Level AA standards. Solution : Procuring the CivicPlus DocAccess feature will enable the county to automate and streamline ADA Title II document accessibility compliance by converting publicly posted documents into accessible, standards-aligned formats. This solution reduces manual remediation efforts, ensures consistent application of accessibility requirements across departments, and supports the timely publication of compliant documents. Result: Adopting this feature automates ADA Title II document compliance by making public records accessible to individuals with disabilities, while reducing legal risk and standardizing document accessibility across the organization.

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